Late Cancellation/ Missed Appointments

  • Sick Visits (Regular/Detailed)- Appointments that are canceled with less than 24 business hours advanced notice will be subject to a $50-$75 fee.
  • Well child exams, pre-ops, behavioral consults, and medication checks – Appointments that are canceled with less than 24 business hours advanced notice will be subject to a $100 fee.
  • Derm/Acne- Appointments that are canceled with less than 48 business hours advanced notice will be subject to a $100 fee.
  • Nutrition- Appointments that are canceled with less than 48 business hours advanced notice will be subject to a $50-$100 fee.
  • Psychiatry Evaluations- Appointments that are canceled with less than 48 business hours advanced notice will be subject to a $200 fee.
  • Psychiatry Med Checks- Appointments that are canceled with less than 48 business hours advanced notice will be subject to a $100 fee.

Patients who have an excessive amount of late missed or combination will be subject to discharge from the practice.

Click here for a full description of our missed appointment and late cancellation policy.

If you feel that you late cancelled or missed your appointment due to extenuating circumstances, you may complete the following Dispute Resolution Form.

  • Please read the information at the top of this dispute form prior to submitting.
  • You will receive a response back from the management team via email within 3-5 business days.
  • This will come back to you from Adobe with your original request attached. Click Open Agreement to view the decision. Click here for an example of what the email looks like.

Classes & Seminars: We ask that if you register for a class, please attend or cancel your reservation within 24 hours of the event so another parent on our wait-list may take your place. Due to the high number of no-shows at these FREE events, a no-show fee will be charged to your credit card on file.  The following charges will apply:

Classes led by: 

  • Potomac Pediatrics Nutritionist:  No-Show Fee: $25
  • Ancillary Classes & Seminars Led by Potomac Pediatrics Staff: $15
  • Ancillary Classes & Seminars Led by Community Specialists: $25